Context

Onboarding new hires often involves scattered emails, manual checklists, and repetitive admin tasks. This slows down the process, creates confusion, and impacts the employee experience. Organizations struggle to provide a smooth, connected start for new employees.

Solution

OnboardMate is an intelligent Copilot Agent built using Microsoft Copilot Studio, Power Automate, Outlook, and SharePoint. It automates the entire onboarding journey through a conversational interface, making day one seamless and stress-free.

Core Features:

• Personalized onboarding checklist for each new hire.

• Guided document submission with secure storage in SharePoint.

• Auto-scheduling of intro meetings via Outlook,no manual effort.

• Direct access to training resources and schedules from SharePoint.

• Conversational experience powered by Copilot Studio for simplicity and engagement.

Impact

OnboardMate transforms onboarding into a fast, connected, and hassle-free experience. No more manual follow-ups or scattered tools—employees can upload documents, meet their team, and start training in minutes. Built on Microsoft’s low-code ecosystem, it’s secure, scalable, and easy to deploy, ensuring every new hire feels prepared and supported from day one.