Context
In many organizations, document submission is still a manual, error-prone process. Employees often rely on email threads to send attachments, which leads to forgotten files, version mismatches, and delays in approvals. These inefficiencies not only slow down workflows but also create compliance risks, especially in regulated environments where timely and accurate documentation is critical.

Solution
Document Verify Mate, powered by Microsoft Copilot Studio and Power Automate, transforms this process into a seamless, automated experience. Instead of navigating multiple systems or sending manual emails, users simply upload their documents through a conversational Copilot interface. The system automatically validates the file format (e.g., ensuring it’s a PDF), stores it securely in OneDrive, and triggers an automated email notification to the reviewer team with the document attached. This eliminates manual steps and ensures that every submission is complete and properly tracked.

Impact
By automating document submission and verification, organizations can significantly reduce delays and errors. Reviewers receive instant notifications with all required files, enabling faster approvals and smoother workflows. Employees save time, compliance risks are minimized, and the overall user experience becomes intuitive and stress-free. Document Verify Mate ensures that document handling is no longer a bottleneck but a streamlined, reliable process.