Context
HR teams often struggle with managing employee records across multiple platforms. Traditional methods involve manually updating Excel sheets, checking for duplicates, and validating data—tasks that are time-consuming and prone to errors. This inefficiency impacts onboarding speed and data accuracy, especially when records are stored in SharePoint or OneDrive.

Solution
Employee Track Agent, built on Microsoft Copilot Studio and Power Automate, simplifies employee data management through a conversational interface. Users can add new employees or search existing records without opening Excel files. The agent validates entries to prevent duplicates, prompts for missing details, and dynamically updates Excel files stored in SharePoint or OneDrive. Behind the scenes, Power Automate flows handle reading, writing, and validation using filter arrays and conditions for clean, automated interactions.

Impact
Employee Track Agent streamlines HR operations by eliminating manual Excel updates and duplicate entries. It accelerates onboarding and record searches, ensuring data accuracy and consistency across SharePoint and OneDrive. With its conversational interface and automated validation, HR teams save time, reduce errors, and gain a secure, user-friendly solution that simplifies employee data management without technical complexity.