Context

In many organizations, managing timesheets still depends on scattered spreadsheets, manual reminders, and repeated follow-ups via email. Employees often forget to log their hours on time, managers spend extra time chasing submissions, and HR teams struggle with missing or inconsistent data. Traditional timesheet tools often feel disconnected and lack the conversational simplicity today’s workforce expects.

Solution

Timesheet Buddy is a low-code, conversational timesheet assistant built using Microsoft Copilot Studio, Agent Flows, Outlook, and SharePoint. It enables employees to log new timesheets quickly, view their submitted entries, and get proactive reminders — all through an intelligent, easy-to-use chat experience. Timesheet Buddy automatically saves entries to a centralized SharePoint list, runs scheduled Power Automate flows to remind employees about deadlines, and instantly alerts managers or HR about late submissions. This creates a guided, conversational workflow with real-time backend integration — eliminating repetitive email chases and manual tracking spreadsheets.

Impact

Timesheet Buddy modernizes the entire timesheet process, turning manual tracking into a smart, automated experience. It reduces back-and-forth emails, cuts down on late or missing entries, and keeps managers informed without extra work. Built on Microsoft’s secure, low-code ecosystem, Timesheet Buddy provides a scalable solution that improves compliance, boosts productivity, and ensures time data is accurate and complete — all while giving employees a clear, friendly way to stay on top of their submissions.